HHA Authorization (agency-specific) · Home Health Agencies
Authorization and care plan for home health aide services. Documents specific tasks the aide may perform, schedule, and supervisory requirements. RN supervisory visits required at least every 14 days.
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Fax authorization request to the insurer or managed care plan
Typically submitted by the home health agency as part of the plan of care.
Submit through the insurer's provider portal
Call the insurer's home health authorization line
Filing Deadline
Submit before aide services begin. Authorization must be renewed per the insurer's schedule (typically every 60-90 days). Medicare does not require separate aide authorization if included in the CMS-485.
Standard: 5-15 business days. Urgent: 24-72 hours. Medicare: no separate authorization required if aide services are part of an approved CMS-485 plan of care.
If authorized, the insurer will specify the approved number of hours/visits and duration. The home health agency must comply with the authorized scope. Document all aide visits and nursing supervisory visits.
CMS-485 · CMS
Documents the home health treatment plan including diagnoses, medications, services ordered, frequency, and goals. Must be signed by physician. Reviewed and rewritten every 60 days.
OASIS-E (CMS) · CMS
Outcome and Assessment Information Set. Standardized data elements integrated into comprehensive assessment for Medicare home health patients. Includes socio-demographics, functional status, health conditions, and service utilization. Used for quality reporting and payment (PDGM).
F2F Encounter (CMS) · CMS
Required documentation of a face-to-face encounter with the patient within 90 days before or 30 days after the start of home health. Must document homebound status and need for skilled services.
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